Policy

Does your organisation have a safeguarding or child protection policy?

  • Is it still relevant to the organisation?

  • Is the identity of the organisation clear?

  • Is it clear who the policy applies to?

 

Further links & support

Does it include principles that prioritise the welfare of children?

  • All children and young people have a right to protection.

  • The welfare of children and young people is paramount.

 

Further links & support

Is the policy written in a clear & easily understood way?

  • Is it written in clear and jargon free sentences?

  • Is it clear what to do in the event of a concern?

 

Further links & support

Deal with a concern

Is the policy publicised, promoted & distributed to relevant audiences?

  • Do members of your organisation know about it?

  • How is the policy shared with members?

  • How is the policy promoted? (e.g. leaflets, web-shots, etc.)

Implementation & monitoring

Is there a written plan to show what steps will be taken to safeguard children?

  • Does this plan identify priority safeguarding areas?

  • Does the plan state who is responsible for each area?

  • Does the plan spell out when and how each area will be completed?

 

Note: the plans at this stage can help support the later stages of self-assessment.

Are the resources for implementing the plan made available?

  • What resources are required for each stage of the plan?

  • Is there a commitment from senior managers to prioritise these resources?

  • What are the plans for funding/attainment of these resources?

Will regular reviews be put in place to inform future safeguarding plans?

  • Who will be involved in reviews and where will they be discussed? What support will be available for these?

  • How will the outcome of reviews be acted on?

  • Is there a written process and timetable for future reviews?

 

Further links and support

Deal with a concern

Will you involve children, young people & parents in these reviews? How will you do this?

  • What are the plans to consult children and young people?

  • Who will this include?

  • Who will lead in this area?

  • How will consultation take place and be resourced?

Are all safeguarding concerns & complaints recorded & monitored?

  • Is there a process to manage incidents, allegations and complaints?
    If yes, where is this outlined? If not, what is the plan to develop this?

  • What arrangements are in place to monitor compliance with safeguarding policies and procedures?

Procedures & systems

Are there clear safeguarding procedures on what to do if there are concerns about a child?

  • Is there a copy of the procedures?

  • Is it clear to whom the procedures apply?

  • Are there clear definitions of abuse within these procedures?

  • Have you included guidance about how to respond to a child in the event of concerns?

  • Are links with statutory agencies (e.g. Police and Children's Social Care/Social Services) outlined at national and local level?

  • Is there information for clubs about how to find their local details including the Local Safeguarding Children Board (LSCB) and Local Authority Designated Officer (LADO) (e.g. a template for them to complete)?

  • Is there a process for recording incidents, concerns and referrals and storing these securely in compliance with relevant legislation?

  • Is there guidance on confidentiality and information sharing?

 

Further links & support

Information sharing

Deal with a concern

Key safeguarding roles and responsibilities

Online safety

 

Have you included guidance on photography, social networking, texting & emailing?

  • Is there guidance on the use of video and photography at events?

  • Is there guidance on the use of social networking, texting and emailing?

 

Further links & support

CPSU online safety guidance

CPSU photography guidance

CEOP Thinkuknow website

Are the child protection procedures available to all?

  • How is information about the procedures distributed and promoted?

  • Is information available in different formats if required, for example for those with particular communication needs?

  • Have you acknowledged the particular vulnerability of some children, including disabled children?

 

Further links & support

Childline – info and advice

NSPCC leaflets and resources

EFDS inclusive communications guide

CPSU safeguarding deaf & disabled children guidance

 

Is there a designated safeguarding person/s identified within the organisation?

  • Who is the designated person/s at different levels within the organisation?

  • Is there an outline/job description for the role?

  • Do other people within the organisation know who the designated person(s) is?

 

Further links & support

Key safeguarding roles and responsibilities

Is there a process for dealing with complaints about unacceptable and/or abusive behaviour towards children?

  • Are there clear complaints procedures that include reference to safeguarding complaints?

  • How are these communicated to young people, parents/carers and other members of the organisation?

  • Are timescales built into these procedures?

 

Further links & support

Victimisation following a complaint – video

Prevention

Are there policies & procedures for recruiting staff & volunteers working with children?

  • Are there clear recruitment procedures that take into account the additional requirements for all those in contact with children?

  • Is your organisation, or that with which you are affiliated, registered or have access to the to the Disclosure and Barring Service/Disclosure Scotland/Access NI?

  • Are there procedures to identify which staff and volunteers are required to have which checks, e.g. criminal records checks for those in regulated activities?

  • Are you clear which posts are eligible for criminal records checks?

  • Do you ensure that applicants for roles working with children complete self-declaration forms?

  • Is there a process to risk-assess concerns arising from self-declaration forms and criminal records checks?

  • Are these forms stored safely?

  • Are at least two appropriate references taken up for all staff and volunteers who have significant contact with children?

  • Do processes include seeing evidence of identity and any relevant qualifications?

 

Further links & support

Specialist safeguarding training

Sign up to the CPSU newsletter

Disclosure and Barring Service updates

Access NI pre-appointment checking system

Guidance on child protection records retention and storage

Reference form for positions working with children

Are there well-publicised ways to raise concerns about unacceptable behaviour by staff or volunteers?

  • Do you have a whistle-blowing procedure that includes concerns about safeguarding issues?

  • How is this process publicised to members?

  • Is information about support for those raising concerns made available? (e.g. NSPCC)

 

Further links & support

Putting safeguards in place

NSPCC whistleblowing advice

Deal with a concern: who can support you?

 

Is there a safeguarding plan & guidance around transporting children & trips?

  • Do you have a standard template to plan for children's welfare when transporting them or taking them on trips?

  • Do you have forms to ensure you have parental consent for activities?

  • Do you have risk assessment templates for activities?

  • Do you have a checklist of issues to be considered for all activities and events?

 

Further links & support

Safe Events Management Tool

Information for parents and carers

Partnership Check & Challenge tool

 

 

Is it clear what the procedures are to ensure that children are adequately supervised at all times where there is direct responsibility for running/providing activities?

  • Do you have details of the required supervision ratios for all activities?

 

Further links & support

Supervision levels – video

 

Education & training

Is there an induction process for all staff & volunteers who have significant contact with children?

  • Is there clear induction documentation or guidance?

  • Is this put into practice?

  • Does this include familiarisation with the safeguarding policy and procedures?

 

Further links & support

Safeguarding training

Are all staff & volunteers provided with safeguarding training according to their specific roles & responsibilities?

  • What training is available in this area, either directly through the NGB or in association with another agency?

  • How is it decided which level of training is appropriate for different staff and volunteers?

  • How do people know about the training that is available?

  • Do you maintain records of training attendance?

  • Is it a requirement for those working with children to attend basic training?

  • Do those with designated safeguarding responsibilities have access to more specialist training to enable them to develop the necessary skills and knowledge?

  • How is training resourced?

  • What training programs do you run or access?

  • How do you ensure that those roles with designated responsibilities have regular opportunities to update their knowledge and understanding?

  • Is training provided to those responsible for dealing with complaints and disciplinary processes?

  • Are you clear which roles require training around safe recruitment?

 

Further links & support

Basic safeguarding training

Specialist safeguarding training

NSPCC safeguarding training

Are children provided with information on where to go to for help & advice?

  • What information is available for children and young people?

  • How is this information communicated to children about sources of support?

  • Has there been consultation with children and young people to inform development of this material?

 

 Further links & support

Information for children and young people

Childline

Are there arrangements in place to provide support to individuals affected by safeguarding concerns?

  • What support structures are in place in the organisation?

  • How would these be resourced if required?

 

Further links & support

Dealing with a concern - who can support you?

Access to advice & support

Are children & young people provided with information about where to get help & support?

  • How do you communicate with children and young people?

  • What information is provided to children about sources of support?

  • Have children and young people been consulted about/involved in the development of this material?

 

Further links & support

Childline

Information for children and young people

Do staff & volunteers with designated safeguarding roles have access to specialist advice, support & information?

  • What are the arrangements for advice and support of designated staff?

  • How do designated roles find information about training, advice and support?

 

Further links & support

Safeguarding training

Deal with a concern - who can support you?

Are contacts established at a national and/or local level with statutory child protection agencies?

  • Have you developed lists of contacts for specialist advice and information?

Are there arrangements in place to provide support to individuals involved in an investigation or complaint?

  • What support structures are in place in the organisation?

  • How would  these be resourced if required?

  • What external organisational contacts are available to people to provide them with support, advice and information?

 

Further information & support

Deal with a concern - who can support you?

Childline

NSPCC

Codes of practice & behaviour

Do you have a code of ethics?

  • Is there a code of ethics either separate or integrated into the code of conduct?

  • Does this code contain core ideals including valuing children, respecting rights, commitment to fair play, equality?

  • How is the code distributed and promoted?

Does the organisation provide guidance on appropriate & expected standards of behaviour?

  • Are there codes of conduct for adults with the focus on acceptable and unacceptable behaviour?

  • Are there guidelines, where relevant, on the intimate care of disabled children or young people, including appropriate and inappropriate touch?

  • Does the guidance reflect the organisation's views on what constitutes a breach of the 'position of trust' relationship? (e.g. where someone who is in a position of authority misuses that relationship, usually sexually.)

  • Do codes of conduct include a clear statement that discrimination or oppression is unacceptable?

  • Do you provide sport specific guidance on physical contact with children within codes of conduct?

  • Does the code of conduct cross-reference with the disciplinary procedures?

  • How are these signed up to and promoted?

 

Is there guidance on expected & acceptable behaviour of children towards other children?

  • Do you have codes of conduct for children about behaviour towards other children?

  • Does this include information about bullying?

  • Does the code of conduct cross-reference to disciplinary procedures and outline the consequences of unacceptable behaviour?

  • How are these signed up to and promoted?

Are there processes for dealing with behaviour that is unacceptable?

  • Do you have disciplinary and grievance procedures?

  • Are all disciplinary measures/sanctions in place that are non-violent and do not involve humiliating children and young people?

  • Is there guidance available around dealing with challenging behaviour?

Do senior management promote a culture that ensures children are listened to & respected? How is this done?

  • How do senior management formally adopt and support the child protection/safeguarding policy and procedures?

  • How do you ensure regular consultation with, and involvement of, children and young people and how has this informed organisational development?

  • What opportunities are available for children and young people to become involved in officiating/coaching/administration?

Equality

Does your safeguarding policy make it clear that all children have equal rights to protection?

  • Does the policy include an equity policy or statement?

 

Further links & support

UNICEF Fact Sheet: A summary of the rights under the Convention on the Rights of the Child (PDF)

Do you ensure that staff & volunteers are supported in recognising & responding to the additional vulnerability of some children? How?

  • How is the additional vulnerability of some children addressed within policies, procedures and codes of behaviour?

  • How do your procedures and/or training programmes address issues of equality and child protection?

  • Can you provide examples of ways in which activities and programmes have been adapted to ensure inclusion of some of all these groups?

 

Further links & support

CPSU guidance on safeguarding deaf and disabled children

NSPCC training courses

Do your codes of conduct make it clear that discriminatory, offensive & violent behaviour is unacceptable?

  • Do your codes of conduct include the responsibility of adults and children to treat one another with respect?

  • Do the codes make explicit statements that discriminatory, offensive and violent behaviour will be acted on?

  • How are these communicated with the organisation?

Are there complaints procedures that are fair & open to challenge through an appeals process?

  • Do you have complaints and appeals procedures that include safeguarding complaints and appeals?

  • Can you give any examples of how these have been used?

 

Further links & support

Victimisation following a complaint – video

Communication

Is the organisation's commitment to safeguard children & young people openly displayed & available to all?

  • Can you detail examples of information - including for children and young people, for parents, for coaches and other staff/volunteers and for the general public?

  • Do these documents cross-reference to other information?

 

Further links & support

Information for children & young people

Are children & young people made aware of their right to be safe from abuse?

  • How have children and young people been involved in promoting this information, e.g. in the design of product/materials?

  • Is there information about this on the organisation's website, in leaflets and posters or other information?

Is information made available to young people & parents about where to go for help in relation to child abuse & other safeguarding concerns?

  • How is information about where to go for help promoted to young people and parents?

  • Does this include details about useful helplines, e.g. NSPCC, Childline and local sources of information where relevant?

 

Further links & support

Information for parents and carers

Deal with a concern

Helplines

Is information provided in a format & language that can be easily understood by all service users?

  • How have you analysed your key audience and their communication needs?

  • What translation facilities could be available for the website and leaflets? How will these be resourced?

  • Have you considered issues such as size of font, use of images, etc. in all promotional materials?

  • Has there been consultation with children and young people to ensure that those materials/sites designed for them are appropriate and accessible?

 

Further links & support

EFDS inclusive communications guide

Does everyone in the organisation know who to contact in the event of concerns?

  • How are details about the designated child protection or safeguarding officer made available and promoted?

  • Are the contact details for the local children's social care/social services department, police and emergency medical help and the NSPCC child protection helpline readily available?

  • Are there templates for clubs to complete with local contact details on?

  • How do you promote national information around helplines and emergency numbers?

 

Further links & support

Deal with a concern

Helplines