Self-declaration form

Last updated: 13 Feb 2017 Topics: Safe recruitment
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The new DBS information filtering rules introduced in 2013 have a significant impact on what information an organisation is legally entitled to ask for about an individual’s criminal history.

You can no longer simply ask for information about ‘any criminal convictions, formal warnings or cautions’ through either the DBS application form or the organisation’s self-declaration form.

The options include:

  • Amending self-declaration forms to include or link to the full filtering rules guidance. This is a relatively complex document and references a long list of offences that may confuse as many individuals as it assists. It is also bulky to include in a hard copy form.
  • Changing the nature of the questions on the self-declaration to avoid asking for specific criminal conviction information. This still allows organisations to obtain relevant information, and secure a range of other consents. It also opens up the form’s eligibility to anyone coming into contact with children in the course of their role – regardless of whether they qualify for a DBS check or not.
  • Including/embedding the new core self-declaration questions within a job application form.

The CPSU has worked with several sports bodies and legal experts to amend this template self-declaration form in order to reflect these changes. The revised template can be adapted to suit your organisation.

The CPSU strongly recommends that any individuals eligible for DBS checks should be required to provide a valid disclosure.

Related resources

See our safer recruitment pages for help and advice on general processes and procedures relating to this topic, as well as other information about DBS and AccessNI records checks.

Download the self-declaration template (.docx)